Copier Paper

Your guide to photocopier paper

When digital imaging was first introduced, some people predicted that it would lead to the end of the filing cabinet. In fact, the opposite happened. Digital scanning, copying and printing applications led to an increase in the demand for new kinds of copier paper, specifically designed for this emerging document imaging equipment. And, as digital imaging continues to evolve, bringing with it more demands for new paper, we may never see a truly paperless society.

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The Right Paper for the Right Job

More and more companies are moving to a network printing environment, and good paper tray management is essential in helping companies use the right paper for the right job. Otherwise, you might end up using color copier paper for common use, or printing important documents on plain paper copier sheets. The way around this is to have one main paper tray for “everyday” photocopier paper and to designate other office copier paper trays for more specialty-grade paper.

When buying photocopy paper, the best results are achieved by using paper with higher brightness and a sturdy base weight. Look for paper that has a brightness rating of 96 or higher and a basis weight of 24 pounds or more. You should also consider the smoothness of the paper.

Decide What You Want

If you know what output you want to achieve, then finding the right paper to meet your needs should be easy. For most interoffice communications, such as letter or printed emails that end up getting tossed in a recycling bin at the end of the day, using a standard 20-pound, 92-bright paper will be just fine. If you’re looking for presentation paper, you should choose heavier weight and higher whiteness or brightness levels.

While most people think that using multi-purpose paper will work fine with a color printer or laser printer, the truth is that it won’t necessarily deliver the best results. These copiers require paper designed specifically for them, as they have been engineered from the sheet perspective to work best in a specific application. Choose laser copier paper for a laser printer, and stick to general-purpose paper for standard photocopiers and inkjet printers.

Take a Trial Run

For large-volume paper buyers, you can’t afford to make a big mistake. Run some controlled tests to make sure that the paper product is right for your equipment before you make any major purchasing commitments.