Your guide to photocopiers

Photocopiers are often an expensive investment to make, so when it comes to choosing a photocopier for your home office or business, you want to make sure you're making the right decision. With so many models available on the market and with manufacturers constantly improving and upgrading their copiers, it's hard to know what to look for, let alone where to begin.

Your Guide to Photocopiers

There are many factors than can help you determine which photocopier is right for your business. This guide will highlight some of the key factors and features of all photocopiers so you won't get sidetracked and confused by the wide selection of copiers out there, all of which have different functions, speeds and prices.

Before you set out into the world of copiers, have a good look at your budget, but don't feel locked down by it. You have options! These days, you can lease or rent copiers just as easily as you can buy them. Don't forget to consider the ongoing costs of photocopier repairs, service arrangements and photocopier parts prior to signing any purchasing, rental or leasing agreements. You might think you're getting a deal up front, but you'll want to make sure you won't be hit hard with additional fees for those copier repairs which are bound to happen sometime.

What to Look For in Copiers

The most important features you should look for in photocopiers are copy volume, speed, warm-up time, energy-saving capacity and size.

Before you get a photocopier, you should have an idea of your monthly copy volume requirements. Most manufacturers list maximum recommended copy volumes on their photocopiers, but don't take them at face value. These recommendations are often optimistic estimates.

No doubt you'll want a fast machine, but don't be fooled by the speed of copiers. A faster machine won't necessarily handle a bigger copy volume. It's wiser to go with a mid-volume copier and run it at its maximum copy volume than to waste money on a faster machine.

The warm-up time is simply the time it takes copiers to get ready to produce copies after the power is first turned on, and though it's an important feature, it shouldn't be a deciding factor when comparing different copiers.

Did you know that photocopiers use the most energy out of all office equipment? Photocopiers consume about 1 kilowatt of energy when they are active. Invest in photocopiers that have energy-saving modes and switch off the copiers at the end of the day. The savings, in energy and money, will be substantial.

Lastly, copiers come in all shapes and sizes. You can find copiers to match the size of your business or your office space. Bigger isn't always necessarily better. A desktop copy machine can do the trick for most small- to mid-sized businesses.

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