Office Copiers

All about office photocopiers

Gone are the days of rushing out to a copy shop for all of the office's copying needs. Most businesses are investing in office copier machines and are saving time and money. These office photocopiers are also providing more services. Many office copiers on the market are also multifunctional and give you the option of combining copying, printing, faxing and scanning functions in one single machine.

All About Office Photocopiers

You've probably worked in an office that had a Canon office copier or a Sharp office copier. There's an office photocopier for just about any office out there. In this highly competitive industry, manufacturers are constantly turning out new models to meet the growing demands of businesses. To make sure you'll be getting the most out of your investment, consider the key buying factors ─ volume, versatility and time ─ to help you choose the right copier for your office.

Key Buying Factors for Office Copiers

Volume

If you'll be dealing with heavy volumes, you might want to consider renting a larger office photocopier rather than buying a personal copier which isn't really built for heavy loads. Check the manufacturer's maximum volume recommendations on office copiers and if the copiers use a cartridge system, find out the average number of copies a cartridge will yield so you'll know how often you have to replace them.

Time

In a busy office, no one has time to feed single sheets of copier paper through office photocopiers or refill copier paper trays. Office copiers should have a paper capacity of at least 250 sheets. You'll also want to look for office photocopiers that have an automatic document feeder that will hold at least 25 sheets.

Warm-up time is also another factor you should consider when buying office photocopiers. When office copier machines sit idle for hours, you may have to wait up to five minutes for the copier to warm up before you can use it.

Versatility

One of the main reasons for buying office copier machines is convenience, so you'll want to be sure to choose office copiers that can handle an assortment of paper sizes, weights and other paper products such as transparency sheets and index cards. Office photocopiers that offer flatbed copying are ideal for replicating from books and other objects that won't fit through a sheet feeder.

Office copier machines that offer duplexing, the ability to print on both sides of a page, can save you a bundle on paper costs, but many of the lower-priced office copiers don't come with this feature. You may want to consider paying a little more for an office copier printer that has a duplexing feature because the long-term savings on paper costs will be worth it.

If you'll be producing a lot of promotional materials such as brochures, pamphlets and color photos, you'll want to look at color office copiers to meet your business needs. Color office copiers are slower and more expensive than black and white office copiers, but you can still get what you need and not go over budget by choosing inkjet digital office copiers, which will be more affordable than laser office copier machines.

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